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Procedural Costs: State vs Citizens

Procedural Costs: State vs Citizens Publicado: 27-01-2025

Procedural costs refer to the expenses associated with judicial proceedings in Spain across various jurisdictions: criminal, civil, labor, or administrative. Understanding how they function is essential to assess the economic impact of litigation and the responsibilities of the parties involved.

- Procedural costs: These are expenses borne by the State and represent the resources required to ensure the functioning of the judiciary. They include:

  • Judicial infrastructure.
  • Salaries of judges, magistrates, and court staff.
  • Material resources such as buildings, information systems, and judicial technology.
  • Other operational costs necessary to maintain access to justice.

These costs are financed through the General State Budget, funded by taxpayers.

- Procedural expenses: These are costs directly borne by citizens participating in judicial proceedings, whether as claimants or defendants. They are intended to cover:

  • Fees for lawyers and court representatives.
  • Expert reports and technical evidence.
  • Judicial deposits and court fees.
  • Administrative expenses associated with the proceedings.

These expenses ensure effective judicial protection by enabling parties to adequately defend their rights.

Regulation of procedural costs and expenses

Procedural expenses are regulated by various laws that determine their calculation, allocation, and application:

  • Civil Procedure Act (LEC): Articles 394 to 398 regulate how costs are imposed and allocated in civil proceedings, providing clear criteria to determine which party should bear them.
  • Criminal Procedure Act (LECrim): Articles 239 to 246 set the rules for costs in criminal proceedings, considering factors such as the guilt or acquittal of the accused.
  • Penal Code (CP): Article 123 states that procedural expenses are imposed on those found criminally responsible as part of the consequences of their offense.

Procedural Expenses

The judge, when issuing a ruling, decides on the imposition of expenses. The allocation can be total or partial, depending on the outcome of the litigation and the procedural conduct of the parties. These expenses derive from both the public and private aspects of judicial proceedings.

Components of Procedural Expenses

  • Fees for lawyers and court representatives: Compensation for legal services provided during the process.
  • Judicial deposits: Amounts required to guarantee certain procedural actions, such as the filing of appeals.
  • Court fees: Statutory fees that apply to specific procedural actions.
  • Expert reports and evidence: Costs associated with technical reports or necessary evidence for the case.
  • Administrative expenses: Includes costs such as notifications, document copies, and other services related to the procedure.

Taxation of Procedural Expenses

The taxation of procedural expenses is handled by the Clerk of the Court involved in the case. This professional verifies and approves the expenses included in the costs, applying the established legal limits. Key aspects of this process include:

  • Exclusions:
    • Rights of court representatives for communication, cooperation, or assistance with the judiciary.
    • Actions or filings deemed unnecessary for the proceedings.
    • Fees for lawyers and other professionals exceeding regulated rates or tariffs.
  • Limitations: Expenses may be reduced if the party benefiting from legal aid is ordered to pay, ensuring procedural fairness.

Differences between Civil and Criminal Proceedings

Criminal Proceedings

In criminal proceedings, the ruling or order must address the expenses:

  • If the accused is acquitted, no costs are imposed.
  • In the event of a conviction, the responsible party must bear the costs, including those generated by private prosecution.

Civil Proceedings

In civil proceedings, expenses are allocated based on the outcome of the litigation:

  • Losing party: If a party completely loses, they are ordered to bear the costs.
  • Partial outcomes: When neither party fully prevails, expenses are divided proportionally.

The judge considers factors such as good procedural faith and the complexity of the case when making a decision.

Procedural Expenses in Legal Aid

Legal aid allows individuals with limited financial resources to access the judicial system without assuming certain initial costs. However, this benefit does not exempt them from potentially being ordered to pay procedural expenses. Key points:

  • Expense imposition: A beneficiary may be required to pay expenses if ordered by the judge.
  • Economic review: If the individual`s financial situation improves within three years, they may be required to cover the expenses.

This system seeks to balance access to justice with the economic responsibility derived from litigation, ensuring fair treatment for all parties.

Procedural expenses are an essential element of the judicial system, with significant implications for the State and citizens. Understanding their operation enables parties to assess the risks and benefits of initiating or defending litigation. Furthermore, it promotes transparency and efficiency in the judiciary, contributing to the strengthening of the rule of law.

If you wish to receive advice on procedural law, at Gentile Law we have a team of expert procedural law attorneys ready to assist you.

Anunciada Delgado
anunciadadelgado@gentile.law
+34 606 24 90 89


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